How to Pick the Right Tents for Your Events

garden tents at event

Whether you’re preparing for a storybook wedding or throwing the music festival of the century, tent rentals can up the ante on the atmosphere while protecting your guests from the elements. We’ve got tent rentals in a wide variety of sizes—no matter what you’re planning, we’ve got you (and your guests) covered. Finding the perfect tent can be tricky, so here are a few questions you can ask yourself to determine which tent rental fits your needs.

What Type of Event Are You Organizing?

Every type of event has a unique set of demands that will require a different rental solution. Is your event seated or standing? Will you have to provide tables and chairs? If you’re planning a music festival, you may need several smaller canopies to allow for vendor booths, security checkpoints, and first aid stations. On the other hand, if you’re putting together a carnival or an auto show, clearance may be a significant concern.

How Big Is the Guest List?

The more people that plan on attending, the more you’re going to have to provide adequate tent space. If the weather suddenly shifts, is your tent large enough to contain all the attendees comfortably? We generally recommend that you have around 10 square feet of tent space per person, so do your best to get an accurate head count beforehand.

What’s Your Ideal Layout?

While you’re in the pre-planning stages, you should spend some time thinking about the flow of activity through your site to determine your tent rentals’ ideal arrangement. Suppose you’re planning an outdoor wedding reception—are you planning on having the dance floor and dining area in the same tent? You might find that it makes more sense to create smaller “stations” for different activities to keep footpaths and seating areas clear.

What Are the Conditions at Your Site?

We’re sure you’ve been monitoring the weather at your location, but you should also pay attention to the terrain. We recommend placing tents over soil or gravel because it’s easier to stake and anchor them safely. If you plan to put your tent rentals on sand or concrete, however, please let us know when you place your order so we can help determine the best solution for your situation.

What’s Your Budget?

Some tent sizes may exceed your budget. If this is the case, consider renting two or three smaller-sized tents to substitute for one larger but more expensive tent rental, then make slight adjustments to the event layout. If you need to get creative with a limited budget, don’t hesitate to ask our rental advisors for help!

Unpredictable weather can send weeks of perfect event planning down the drain. Why leave it up to chance? Contact us today to start your tent rental order and make sure all of your guests will be comfortable no matter what happens.

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